A modern Compliance Management System (CMS) enables you to make sure that business workflows are legally on the safe side and at the same time economically and technically efficient. It enables you to meet the demands made on your business, which not only helps you increase security, but also contributes to building a positive brand, promoting long-term customer loyalty and to the sustainable development of the business. Compliance includes the tasks and arrangements that make sure employees and management can focus on the core business thanks to legal process flows, and observe the necessary laws, guidelines and regulations at the same time.
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Compliance Management
FOCUSING ON CORE BUSINESS THANKS TO LEGAL PROCESSES
As your expert partner for Compliance Management Systems we offer you:
- An established structure
We have developed a project structure, on the basis of which we introduce your Compliance Management System. Many management system standards have a common structure, which facilitates integration in an existing management system. - Wide-ranging know-how
Many of our consultants gather their wide-ranging experience in terms of practical implementation of management systems while performing their work as senior auditors. They share their know-how with all the RUCON Group staff, making sure all the consultants maintain their state-of-the-art expertise. The standard being used as a guideline is ISO 19600. - Steady development
Once your Compliance Management System is successfully implemented and/or certified, you can have our consultants accompany your compliance officer for the further development of the system. We are continually updated on the latest information pertaining to the topic of management systems by means of our activity in various standards committees; information that we can use to your advantage.
Our concept: Smooth Compliance.
WE ARE HERE FOR YOU. FOR YOUR SECURITY.
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Preparation and Implementation
Compliance Management System
THE BUILDING BLOCKS FOR THE INTRODUCTION OF YOUR Compliance Management System
Based on international standards, and together with you, we will implement an CMS that reflects your specific demands.
Gap Analysis
The GAP Analysis is meant to be used for checking the current status of your processes and taking the results to generate an action plan before the introduction of your CMS in compliance with DIN ISO 19600. This aims to identify measures and documentation gaps, and to prioritize actions that have been derived for the implementation of your CMS.
Scope
Stakeholders and interested parties including their requirements will be determined in internal as well as external context of your business within the framework of requirements management. The results can be used to establish the planned scope of application for the certification of your CMS.
Processes and Guidelines
Drawing up and adapting required and supported processes are indispensable components for the introduction of an effective CMS (in compliance with ISO 19600). Your business processes form the basis and will be configured in compliance with standards by being properly adapted and enhanced.
Internal Audit
An internal audit will assess if your CMS complies with the requirements of ISO 19600. We will first check the documentation of your CMS, followed by its implementation and its efficiency in practice. You can use the results for the management review of your CMS.
Trainings
Your employees have to know what they need to do in order to ensure compliance. We will conduct awareness trainings at your company to accomplish that, and our partner qSkills will provide general trainings.
Certification
When the introduction of a Compliance Management System is completed, in many cases it is followed by its certification, to have the compliance that the system has gone through officially verified. This demonstrates to your customers and the authorities (e.g. BSI “Federal Office for Information Security”) that you are certified. We will prepare you for this appointment in the best possible manner.
CASE STUDY FOR CMS FROM OUR DAY-TO-DAY ROUTINE
Distributing audio books in the company
- You must identify relevant demands on the business
- You must make the legal bases available and publish them
- You must train the staff
There are bits and details that can already lead you to a copyright violation. Imagine that you want to distribute an audio book in your company. And it is just a minimum amount that you would have to pay for the audio book. You choose the company’s drive for distributing it. Have you familiarized yourself in advance with the copyright rules? This compliance violation can cost your business a lot of money, not to mention your reputation.
Our strategically suitable service:
CMS – The Compliance Management System